Microsoft 365 For Business: A Practical Guide

Microsoft created Microsoft 365, formerly known as Office 365, to help businesses protect themselves from cybersecurity threats. Businesses can protect data across all devices thanks to enhanced security capabilities. Microsoft 365 is specifically designed for SMBs (small to medium businesses) and is aware of the difficulties they encounter in an ever-changing environment.

With the Microsoft 365 License, small and medium-sized organizations can take advantage of Windows 10’s security and innovation, Office 365’s strength and familiarity, and easier administration and maintenance features. Given below is a Guide to Microsoft 365 for business. Following this Microsoft 365 Business Guide will intensify business performance.

Microsoft Exchange Online

Simply, this is your cloud-based company email system. In 2009, when the term “cloud” was still fairly new, most businesses were doubtful about anything having to do with the cloud. Moving email to the cloud caused a stir among IT businesses, but that has all changed.

You probably use a service like Gmail, Hotmail, or Yahoo for your home email system; you’ve never had an issue with it; it just works. The mechanism for corporate email is a completely different matter. You require an on-site server, someone to oversee its operation, backups, security, and a steady internet connection.

One of the best business email programs available is Outlook, which is a part of Microsoft 365. Microsoft’s Outlook productivity program is well-liked and loaded with capabilities. It’s easy to set up your business email with Outlook.

Choose a business plan from Microsoft to get going. By connecting it through the domain or setting up an email address for receiving correspondence from businesses in Outlook, simply follow the on-screen instructions to set up your account with them. This is the first step in this Microsoft 365 Business Guide and the most important one.

Microsoft SharePoint Online

Since SharePoint is essentially a blank slate, we might debate its potential uses until far after dark. In SharePoint, the sky’s the limit for creativity. There are even businesses that specialize in SharePoint alone.

Still, because this is an overview, we’ll focus on the fundamentals, including why you would want to use SharePoint in the first place and how to get the most out of it without hiring a SharePoint expert. With SharePoint Online, you may set up secure internal websites to facilitate internal “information exchange.”

Similarly to Microsoft’s Exchange Online, setting up a SharePoint site is a breeze because of the service’s cloud-based hosting and the lack of a requirement for a dedicated server. SharePoint streamlines internal communication and the dissemination of vital corporate data. Still, it won’t be useful if all you’re doing is sending an attachment to an email to another employee to share a file.

Microsoft 365 Applications

The basis of Office 365 is the familiar suite of desktop programs used in every organization. In 2019, not only can you get the essential software for your desktop PC or Mac but also your Android or Apple smartphone or tablet.

Microsoft Office 2007, 2010, and 2013 were only available for purchase in the form of CDs or DVDs or as digital downloads. The version you bought was the one you got, so you get the concept. If you have a valid Office 365 (Microsoft 365) license, you can access the most recent edition of Office 365. (Microsoft 365).

All of your employees will always be using the most up-to-date software, eliminating compatibility issues that might arise when using spreadsheets that are more than a decade old and contain sensitive financial data. This is an essential part of the Microsoft 365 Business Guide.

Teams at Microsoft 365

To Microsoft Team, this program has been available for use for quite some time. It’s like Skype but better, with integrated group chat, video calls, and document-sharing features. It’s also useful in the workplace for quick communication with coworkers or clients.

Instead of sending an email with a query and maybe setting off a chain reaction of internal emails, you can obtain an immediate response. If you and your coworkers can get into the habit of utilizing this program, you’ll find that you’re sending fewer emails within the company. Teams is a very good feature and, of course, recommended by this Guide to Microsoft 365.

Microsoft 365 One Drive for Business

The Microsoft equivalent of Dropbox, with 1TB of storage for each user. The OneDrive software syncs with your other Office programs and works seamlessly within Windows. A user’s OneDrive may be thought of as its own cloud storage space. The files are uploaded to your online OneDrive storage space and synchronized with the app. The capacity to view and save data from any location and any device is a major benefit of cloud storage.


The above given is a brief Guide to Microsoft 365 for business. This concludes the introduction to Office 365 aka Microsoft 365 Business Guide, we hope that we have given you an apt understanding of what it is and how it might benefit your business. For more information related to Microsoft 365, you can rely on Ngenious Solutions.

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